50 Tasks You Can Delegate to a Virtual Assistant Today

Your Free Guide from Staff Glide

Stop spending your time on tasks that don't move the needle. Every item below is something a trained Staff Glide VA can handle — freeing you up to focus on what actually grows your business.

• 01 Inbox Zero Management Sort, label, archive, and flag priority emails so you only see what matters.
• 02 Email Drafting & Responses Write professional replies to routine inquiries using your voice and templates.
• 03 Newsletter Management Unsubscribe from junk, maintain subscription lists, and keep your inbox clean.
• 04 Follow-Up Sequences Send timely follow-ups to leads, clients, or prospects who haven't responded.
• 05 Contact List Building Research and compile prospect or partner contact information into a clean spreadsheet.
• 06 Email Template Creation Build reusable templates for common scenarios — outreach, confirmations, onboarding.
• 07 Vendor & Partner Communication Liaise with suppliers, service providers, and contractors on your behalf.
• 08 Internal Team Updates Distribute meeting notes, status updates, and reminders to your team.
• 09 Chat & Messaging Support Monitor and respond to Slack, Teams, or WhatsApp business messages.
• 10 Proofreading & Editing Review outgoing emails and documents for grammar, tone, and clarity before they're sent.
• 11 Meeting Scheduling Coordinate availability and send calendar invites so you never play phone tag.
• 12 Appointment Reminders Send reminder emails or texts to clients and prospects before upcoming calls.
• 13 Travel Planning & Itineraries Research flights, hotels, and ground transport and build a detailed travel itinerary.
• 14 Calendar Audit & Cleanup Review and reorganize recurring meetings, remove conflicts, and protect focus blocks.
• 15 Event & Webinar Coordination Handle logistics for virtual or in-person events — invites, RSVPs, and day-of support.
• 16 Content Scheduling Queue approved posts across Instagram, Facebook, LinkedIn, and X on a consistent schedule.
• 17 Caption Writing Write on-brand captions with relevant hashtags optimized for each platform.
• 18 Comment & DM Responses Engage with followers, answer FAQs, and route serious inquiries to you.
• 19 Graphic Creation Design social graphics using Canva templates that match your brand guidelines.
• 20 Performance Reporting Pull weekly engagement metrics and compile a simple report so you know what's working.
• 21 Competitor Research Monitor what competitors are posting and surface trends and content ideas for your account.
• 22 Influencer & Collab Outreach Identify potential partners, draft outreach messages, and track responses in a spreadsheet.
• 23 Content Repurposing Take a blog post or video and adapt it into bite-sized social content across multiple formats.
• 24 Live Chat Support Respond to website or app chat messages during business hours to capture and convert leads.
• 25 Order & Issue Resolution Handle refund requests, shipping issues, and product complaints using your guidelines.
• 26 Review Management Monitor Google, Yelp, and Trustpilot reviews and draft professional responses for your approval.
• 27 CRM Updates Log all client interactions, update deal stages, and keep contact records accurate in your CRM.
• 28 Onboarding New Clients Send welcome emails, collect documents, and guide new clients through your intake process.
• 29 Survey & Feedback Collection Send post-purchase or post-service surveys and compile responses into a summary report.
• 30 Subscription & Billing Support Answer billing questions, update payment info, and process cancellations or upgrades.
• 31 Spreadsheet Management Build, update, and maintain Google Sheets or Excel files with accurate, organized data.
• 32 Expense Tracking Categorize receipts, log transactions, and keep monthly expense records ready for your accountant.
• 33 Invoice Processing Create, send, and track invoices — and follow up on overdue payments on your behalf.
• 34 Database Cleanup Remove duplicates, fill missing fields, and standardize formatting across your contact or product database.
• 35 Report Compilation Pull data from multiple sources and build clean weekly or monthly reports for your review.
• 36 Prospect List Building Research ideal clients and compile verified contact lists segmented by industry or location.
• 37 Market & Competitor Research Analyze competitors' pricing, messaging, and positioning and deliver a concise summary.
• 38 LinkedIn Outreach Support Identify target profiles, send connection requests, and manage the initial conversation flow.
• 39 Industry News Monitoring Track relevant news, trends, and publications and deliver a daily or weekly digest to your inbox.
• 40 Podcast & PR Opportunity Research Find shows, blogs, and media outlets looking for guests or contributors in your space.
• 41 Product Listing Management Upload, edit, and optimize product descriptions, images, and pricing on Shopify, Amazon, or Etsy.
• 42 Order Fulfillment Coordination Process orders, update tracking information, and communicate shipping status to customers.
• 43 Returns & Refunds Processing Handle return requests, issue refunds, and update inventory records accordingly.
• 44 Inventory Monitoring Track stock levels, flag low-inventory items, and coordinate reorder requests with suppliers.
• 45 Review & Feedback Requests Send post-purchase review request emails to boost your ratings on key platforms.
• 46 MLS & Listing Management Upload and update property listings on MLS, Zillow, and Realtor.com with accurate details.
• 47 Transaction Coordination Track deadlines, gather documents, and keep all parties updated through closing.
• 48 Lead Follow-Up & Nurture Respond to new inquiries quickly and maintain consistent follow-up until they're ready to act.
• 49 Showing Coordination Schedule property showings, confirm attendance, and send reminder messages to all parties.
• 50 CRM & Pipeline Maintenance Keep your real estate CRM up to date with notes, deal stages, and next-action reminders.

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